1. Background
Midwives Association of Kenya (MAK) is a duly registered association whose aim is to support midwives in enhancing maternal and neonatal health. It is the national professional association representing midwives in public, faith-based and private health institutions hence, Midwifery profession in Kenya. The Association was registered on 15th July, 2016 by the registrar of Societies in Kenya (Cap.108) Laws of Kenya.

In November, 2016 MAK was admitted as a full member of International Confederation of Midwives (ICM).

The purpose of this TOR is support MAK in ensuring a sound financial management system for all activities undertaken by the Association in order to serve its members efficiently and effectively. MAK will hire a qualified finance consultant to support with the day to day financial management of the association for a period of six months.

2. Objective

To establish smooth and efficient operations of the finance department which is also in compliance with MAK Policy and Procurement Manual, programs requirement and government legal regulations.

3. Deliverables
The consultant deliverables are: timely financial reports, audit report and completed QuickBooks as per the knowledge and experience section below.

4. Knowledge and Experience
To complete this task, the finance consultant should have the following experience and qualifications:

i). Minimum Bachelor’s degree in Finance/Account with Certified Public Accountant ( CPA III) or Association of Chartered Certified Accountants (ACCA) Finalist.

ii). At least 2 years of experience in finance and accounting, auditing and financial analysis (including gathering, evaluating, presenting, and reporting financial information) in NGO/INGO or audit company.

iii). Experience in financial management systems of a restricted donor funding agency.

iv). High level of experience with Computer skills (Windows, Power Point, Word, Outlook, and Internet), with advanced knowledge of Microsoft Excel.

v). Solid experience in coordinating audit activities and managing reports, budget development, accounts payable and receivable, general ledger payroll taxes and accounting.

vi). Experience with accounting software.

vii). Possesses and displays high ethical and professional standards

viii). To have degree of creativity and latitude.

5. Job Responsibilities
The finance officer will work under the general supervision of MAK Treasurer, working closely to help build a robust, financial management system of MAK.


i). To prepare banks reconciliation of each account at the head office and branches by 5th of subsequent month.

ii). To ensure all financial supporting documents are available (vouchers, attendants list, payment schedules, receipts, minutes etc.)

iii). Responsible for the processing of financial transactions and the application of proper accounting principles and standards, (internal controls, and financial file management; maintenance of QuickBooks; generation of monthly financial reports and general support to MAK activities, Prepare check and journal vouchers, ensuring accuracy of account codes and completeness of supporting documents).

iv). To train MAK treasurer and administrator on basic accounting / finance terms and use of accounting software.

v). To manage the process of clearing bills, payments, and vouchers, including a review and certification of supporting documentation to ensure it is compliant with local tax laws.

vi). To support branch treasurer on monthly subscription reconciliation of by 5th of subsequent month.

vii). Ensure timely remittances and submission of mandatory reports to government regulatory agencies.

viii). To Generate a list of payment of equipment, furniture and fixtures and other assets procured during the year.

ix). Ability to work with QuickBooks and train the treasurer and administrator on the same.

x). To understand the financial terms of project awarded to the association, specifically the expected project results, and be compliant with these requirements.

xi). To observe budget deadline and programs financial deliverables deadlines.

xii). To ensure all the supporting documents are completed before the final payment of any MAK transactions.

xiii). To support branches treasures on financial/accounting issues.

xiv). Support to preparation of payroll of staff monthly by coordinating with MAK Treasurer.

xv). To produce and disseminate monthly financial performance reports against budget for use and guidance of opportunity, in a timely and accurate manner.

xvi). To ensure that, all the software transactions are 100% correct with chart of accounts, budget codes & activity codes.

xvii). Support finance committee in preparation of internal financial report and Budget Variance Analysis (BVA) & budget.

xviii). Other tasks assigned by MAK Treasurer or MAK chairperson.
xix. Support to conduct Internal Audit & External Audit.

6. Report and Relationships
The consultant will work closely with the MAK Treasurer and submit monthly timesheets and progress reports.

7. Duration
The contract duration is 6 Months from the date of signing of the contract, with possibility of extension, which will depend on officer performance and availability of funds. In the event there will be an extension a new contract will be signed within 14 days after expiry of a contract.

8. Copy Rights
MAK reserves the copyright of the produced materials. The consultant agency will not use the partial or full information collected in this task in any other purpose without taking prior approval from MAK.

9. Outputs of the assignment
Includes and not limited to the following: Timesheets, monthly reports, quarterly reports and program/ projects financial reports.

10. Payment Procedure
• Payment will be on above mentioned job responsibilities and workplan.
• Remuneration is as per MAK Human Resource Manual.
• Payment will be made as per government norms and regulation (statutory deductions as per government regulation.

11. Accountability to MAK
The finance officer is expected to support all efforts towards association accountability. He /she is accountable for any financial/accounting reporting errors.

12. Ethics and Integrity
The consultant is expected to behave ethically and demonstrate the highest level of integrity in professional and personal life.

MAK has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action and termination of the contract.

HOW TO APPLY Interested applicants should send their application and CVs with three referees to the following email: by 4th March 2022.

Only those shortlisted for interviews will be contacted


MAK reserves the rights to accept or reject all or any of the application. Failure to abide by the ToR may lead to termination of the contract.
The terms not explicitly mentioned herein may be mutually agreed at the time of contracting.